JANUARY 2016

PTO Meeting Minutes

1.6.16

Present at the Meeting: Nicole Kutcher, Marcia Dushane, Kasey Corsello, Rebecca Belcher-Timme, Gina Wyman, Allison Rebello, Patti Slate, Amy Linnell, Cianalyn Ricardi, Alyssa Hawkes, Lyndsey Clayton, Jane Lapointe, Angelique Baker, Tenay Read, Tina Tudryn

TOPIC	DISCUSSION	ACTION
Welcome and Introductions	Kasey Corsello welcomed everyone to the meeting.
Approval of December 2015 Minutes	Email corrections to the minutes to PTO Secretary:  ginawyman@gmail.com	December 2015 Minutes approved by consensus.
Event Planning Conversation	PTO co-chairs talked with elementary principals last week about streamlining the process for PTO events by using a new PTO Event Form, which would have the date, location, coordinator information, and event needs. It will also be a way to track events that are happening. Teachers noted that it would be great to have a flyer for each event in the teachers’ rooms so that they may either attend the event, volunteer, or both.	Secretary will keep the Event Forms, possibly in Google Docs.
Committee Reports	Treasurer: Tenaya needs to figure out what we owe Silver Graphics. Balance in main account is $11,862.91 (with some due to Silver Graphics). Andrew withdrew the whole amount in the 5K account to go to technology in the Easthampton Schools: $8,520.91 Outreach: K INFO NIGHT K Info Night is February 2 with a snow date of February 4. Rebecca needs a K parent from Center and Pepin to speak at the K info night. Allison Rebello will follow up. She needs two Center/Pepin 4th graders to speak at the K info night. Allison Rebello will follow up. Champions would like to set up a table at the info night, and they will also provide a volunteer child care giver. Rebecca asked about reimbursement for the K Info Night. PTO approved $100 for the night. Rebecca will get reimbursed by Tenaya. Publicity: no update. Fundraising: Idea to ask families to bring an item for indoor recess, food for a food pantry, tissues for schools, etc. as donation at events. PTO has a donation jar that can be brought to our various events, such as the gingerbread making night. Volunteer Coordination: 1. Megan is meeting with the Riverside people tomorrow for orientation of book pickups etc. 2. Megan is working on scheduling a meeting with Hope about spring garden planning. 3. Megan would like to schedule a spring work party for clean-up and beautification. If possible to coincide with the town clean up day. Possibly paint touch ups too? 4. Please all committees let me know what you need volunteers for! Megan is looking for someone to help her with volunteer coordination. Special Projects: Cultural Festival is April 28. It will be from 6:00-8:00. First meeting is Monday, January 11 at 3:30 at Maple School. Will likely use same entertainment-- Jose Gonzalez-- as last year. Gaby Bustamente’s dance class will also perform at the Cultural Festival. Will be looking for more volunteers (helpers and families to table at the event) as the event gets closer. Valentine Making Night-- we will table this event until next year due to the number of events at the end of January and early February. Athletes Love to Read at Maple is at Maple on January 27 from 6:30-7:30. Pancake Breakfast-- date TBD, likely in March.
School Updates	Teachers would like updates of events and roles they can play on a flyer in the teachers’ rooms. Teachers would love an invitation in their mailboxes to the events a week or two before it happens.(Perhaps this can be added to event form?)
New Business (for February Meeting)	Next meeting is Wednesday, February 3rd.
Adjourn	Nicole adjourned the meeting.